UNITED VIETNAMESE STUDENT ASSOCIATIONS OF NORTHERN CALIFORNIA
TỔNG HỘI SINH VIÊN VIỆT NAM MIỀN BẮC CALIFORNIA
The Vietnamese American youth community has organized itself to server different needs over the years, as reflected by these six different organizations from the past:
Union of Vietnamese Student Associations of Northern California (UVSA); 1991-1997
Light Up Our Faith Vietnamese-American Youth Network of Northern California (MLNT); 1999
Vietnamese American Youth for the Future (VAYF); 1999–2001
Vietnamese Student Association Link (VSAL); 1999–2004
Vietnamese Student Association Union of Sacramento (VSAU); 2003–2006
Vietnamese-American Public Research Institute (VAPRI); 2003–2006
Bay Area Vietnamese Student Association (BAVSA); 1999–2008
Established in 2007, the United Vietnamese Student Associations of Northern California (NorCal UVSA) has organized to meet the needs of the current generation of Vietnamese American youth. The purpose of this Constitution is to establish the structure and foundation of NorCal UVSA as a youth community.
The name of the organization shall be: United Vietnamese Student Associations of
Northern California or Tổng Hội Sinh Viên Việt Nam Miền Bắc California; hereinafter referred to as UVSA NorCal or NorCal UVSA.
ARTICLE II. NorCal UVSA Foundation
Section 1. Vision
The vision of NorCal UVSA is to create a community composed of college students and young professionals that represents a unified and respected voice in the broader Vietnamese and Vietnamese-American communities.
Section 2. Mission
The mission of NorCal UVSA is to be a non-profit, non-partisan, community-based organization as a means for youth to organize socially and civically in Northern California.
Section 3. Values
Subsection A. Leadership
– Providing guidance and compassion
– Being transparent
– Being fiscally responsible
– Executing duties with mindfulness and integrity
– Being open-minded and promoting mutual respect
– Planning and hosting events
– Solving problems and expanding involvement
Subsection B. Community
– Promoting solidarity among Vietnamese Student Associations
– Providing a platform for engagement with the broader Vietnamese and Vietnamese-American community
– Creating a culture of collaborative growth
Subsection C. Education
– Promoting cultural vitality and language
– Providing resources for personal and organizational growth
ARTICLE III. Affiliation and Partnerships
Section 1. Relationship with Affiliate VSAs in Northern California
Subsection A. Inclusion and Removal of Affiliates
Paragraph 1 For a Vietnamese Student Association to be eligible to become an affiliate of NorCal UVSA, the organization must fulfill the following requirements:
1) The organization must be recognized by its school.
2) A representative from the organization must attend three (3) consecutive Intercollegiate Council (ICC) meetings. ICC meetings will be held weekly and include at least one (1) face-to-face meeting per month.
3) The organization must host three (3) general events of its own or in collaboration with NorCal UVSAParagraph 2 An affiliate may be put under review for the removal of its affiliate status from NorCal UVSA if one of the three criteria is met:
1) The affiliate has failed to produce a representative at two (2) consecutive ICC
meetings. One (1) of the missed meetings may be excused provided the
representative notifies the E-Board of their absence at least one (1) week prior
to the meeting.
1. The ICC Representative may have a proxy if the ICC representative cannot
attend and notify the E-Board at least one (1) week prior to the meeting.
2) The ICC Representative has missed three (3) meetings over a five (5) week
3) The affiliate is no longer recognized by its school, with the exception of special
Section 2. Relationships with Other Entities
Subsection A. NorCal UVSA can elect to formalize a relationship with any other entity that does
not go against our mission. NorCal UVSA can only formalize its relationship with
other entities upon a three-fourth (¾) combined vote of both the current ICC and
E-Board – that relationship cannot extend past the term that created that
relationship but can be renewed by a three-fourth (¾) combined vote of both the
incoming ICC and E-Board of the following term.
Subsection B. UNAVSA
Paragraph 1 As an exception to Article III, Section 2, Subsection A, NorCal UVSA recognizes that it
is part of the community of the Union of North American Vietnamese Student
Associations (UNAVSA), so long as that relationship does not go against NorCal
Paragraph 2 The ICC can rescind this recognition upon a majority vote, but only after allowing
UNAVSA representatives to be heard on the matter. Reinstatement must be passed
by a three-fourth (¾) combined vote of both ICC and E-Board.
Paragraph 3 This subsection shall become completely null and void should the ICC and E-Board
vote unanimously to rescind recognition of its relationship to UNAVSA during any
Subsection C. Vingo
Paragraph 1 NorCal UVSA recognizes its partnership with Vingo regarding ongoing support and
sponsorships for the NorCal UVSA Annual Leadership Summit.
Paragraph 2 This partnership is predicated upon the alignment of the visions and missions of
both NorCal UVSA and Vingo per Article III, Section 2, Subsection A, as both
organizations work towards supporting Vietnamese and Vietnamese American
youth and their respective communities with respect to promoting connection
between culture, heritage, and education, as well as vehicles towards
opportunities to empower future leaders.
Paragraph 3 This partnership shall be sustained from the date of ratification of this constitution
through June 1, 2023, and may become completely null and void should the ICC
and Eboard vote unanimously to rescind recognition of this partnership.
ARTICLE IV. Offices
Section 1. The Intercollegiate Council
Subsection A. The Intercollegiate Council (ICC) shall consist of the student representatives from
the affiliate members of NorCal UVSA. There shall be no more than two (2)
representatives for each affiliate school. Each affiliate school is limited to a single
vote in the ICC.
Subsection B. ICC representatives shall be chosen every year by the electors of their respective
Subsection C. The times, places, and manner of holding elections of ICC representatives shall be
determined by the members whom they represent.
Subsection D. Terms for the ICC shall start on July 1st of their elected year and end on June 30th
the following year.
Subsection E. Probation
Paragraph 1 Should the ICC representative violate the code of conduct agreements, they shall be
put on probation from staffing NorCal UVSA and being an ICC representative for a
Section 2. The Executive Board
Subsection A. The Executive Board (E-Board) shall consist of up to eight (8) officers elected by
members of the E-Board and ICC. Those officers are as follows:
1) President (1-2)
2) Vice-President of Internal Affairs – IVP (1)
3) Vice-President of External Affairs – EVP (1)
4) Treasurer (1)
5) Secretary (1)
6) UNAVSA Council of Regional Representative Representative(s) – CORR
Subsection B. Terms for the E-Board shall be for one (1) year starting on June 1st of their elected
year to May 31st of the following year.
Subsection C. Members of the E-Board, except for CORR Representative(s), shall be no younger
than twenty (20) and no older than twenty-eight (28) years of age at the beginning
of their term, with the exception of special considerations.
Subsection D. CORR Representative(s) shall be no younger than eighteen (18) and no older than
twenty-eight (28) years of age at the beginning of their term, with the exception of
Subsection E. E-board will collectively be one (1) voting member of the ICC.
Subsection F. E-Board will be the primary authority of NorCal UVSA.
Section 3. Cabinet Staff
Subsection A. The Cabinet Staff shall consist of individuals appointed by the E-Board, and shall
serve the entity that appointed them.
Subsection B. Cabinet Staff shall be instated by a three-fourth (¾) vote of the E-Board, or a
three-fourth (¾) vote of the ICC.
Subsection C. Terms of Cabinet Staff shall run concurrently with the E-Board term or once
responsibilities are deemed fulfilled by the appointer.
Subsection D. Probation
Paragraph 1 Should the Cabinet Staff member violate the code of conduct agreements, they
shall be put on probation from staffing NorCal UVSA and being on Cabinet Staff for
Section 4. Board of Directors
Subsection A. The Board of Directors shall consist of prominent individuals in the community,
former NorCal UVSA Alumni and/or UNAVSA Alumni that reside in Northern
Subsection B. Appointments for the Board of Directors shall be at the discretion of the acting
Subsection C. There shall be no more than five (5) directors.
Subsection D. Board of Directors will collectively be one (1) voting member of the ICC at the
discretion of the acting E-Board.
Subsection E. The Board of Directors shall serve one (1) full calendar year with the term of the
E-Board that appointed them.
Subsection F. Directors shall be instated by a three-fourths (¾) combined vote by the E-Board.
ARTICLE V. Duties and Powers
Section 1. The Intercollegiate Council
Subsection A. The responsibilities of the ICC are to:
Paragraph 1 Plan and execute events that promote NorCal UVSA’s mission.
Paragraph 2 Foster the relationship between affiliate members of NorCal UVSA.
Paragraph 3 Take positions on issues that reflect the opinions of the affiliates they represent.
Any such decisions must be passed by a three-fourth (¾) majority vote.
Paragraph 4 Elect an ICC chair to facilitate its efforts for each term by a three-fourth (¾) majority
Subsection B. The responsibilities of the ICC Chair are to:
Paragraph 1 Set times and agendas for all ICC meetings.
Paragraph 2 Facilitate communication among ICC representatives.
Paragraph 3 Serve as the official representative of the ICC.
Paragraph 4 Ensure that the ICC and its members perform the duties required of them.
Paragraph 5 Maintain ICC’s relationship to the E-Board.
Section 2. The Executive Board
Subsection A. As the administrative support for NorCal UVSA, the E-Board performs those
functions that are necessary to maintain NorCal UVSA as an organization.
Subsection B. The responsibilities of the E-Board are to:
Paragraph 1 Provide advice and guidance to the ICC in the performance of its duties.
Paragraph 2 Ensure that NorCal UVSA complies with all applicable laws and regulations.
Paragraph 3 Represent NorCal UVSA to the community.
Paragraph 4 Build and maintain NorCal UVSA’s relationship with the community.
Paragraph 5 Maintain and keep all NorCal UVSA records in an organized and accessible
Subsection C. The responsibilities of the President are to:
Paragraph 1 Maintain general active management of the organization.
Paragraph 2 Uphold the integrity of the Constitution.
Paragraph 3 Represent the organization to the public.
Paragraph 4 Ensure that each committee has a chairperson, and maintain communication with
the chairperson to ensure that their work is executed.
Paragraph 5 Ensure that board matters are handled properly, including preparation of meeting
materials, the functionality of committees, and orientation of the new Board of
Paragraph 6 Co-sign with the Treasurer on all financial statements for NorCal UVSA.
Paragraph 7 Co-sign with the Vice-President of Internal Affairs on all contractual agreements
pertaining to NorCal UVSA.
Subsection D. The responsibilities of the Vice-President of Internal Affairs are to:
Paragraph 1 Act as the President in the absence of the President.
Paragraph 2 Keep the E-Board informed of all affiliated VSA activities.
Paragraph 3 Manage all intra-organizational issues and operations of the E-Board and staff
under the E-Board.
Paragraph 4 Serve as the principal point of contact for the ICC Chair in maintaining
communication between the E-Board and the ICC.
Subsection E. The responsibilities of the Vice-President of External Affairs are to:
Paragraph 1 Act as the President in the absence of the President and the Vice-President of
Paragraph 2 Act in support of the President in representing NorCal UVSA to the community.
Paragraph 3 Assist NorCal UVSA in all public relations matters.
Paragraph 4 Keep the E-Board informed of all matters affecting NorCal UVSA, its affiliated
organizations, and the local Vietnamese and Vietnamese American community.
Paragraph 5 Review old and consider new partnerships.
Subsection F. The responsibilities of the Treasurer are to:
Paragraph 1 Act as the President in the absence of the President, Vice-President of Internal
Affairs, and Vice-President of External Affairs.
Paragraph 2 Produce an annual budget, maintain records of all transactions, and monitor all of
NorCal UVSA’s activities to ensure that NorCal UVSA remains within the budget and
is fiscally viable.
Paragraph 3 Provide advice to the ICC with regards to any and all matters involving the finances
of NorCal UVSA.
Paragraph 4 Ensure the timely processing of financial statements with appropriate government
Paragraph 5 Co-sign with the President on all financial statements for NorCal UVSA.
Subsection G. The responsibilities of the Secretary are to:
Paragraph 1 Act as the President in the absence of the President, Vice-President of Internal
Affairs, Vice-President of External Affairs and Treasurer.
Paragraph 2 Keep minutes of all official E-Board meetings, distribute minutes promptly following
each meeting, and provide minutes when necessary.
Paragraph 3 Collect and maintain ICC meeting minutes.
Paragraph 4 Inform the E-Board and the ICC of any correspondence addressed to them as
Secretary of the organization.
Paragraph 5 File any certificates required by any statute, federal or state.
Paragraph 6 Be the official custodian of the records and seal of this organization.
Subsection H. The responsibilities of the UNAVSA Council of Regional Representative(s) are to:
Paragraph 1 Act as the President in the absence of the President, Internal Vice President,
External Vice President, Treasurer and Secretary.
Paragraph 2 Assess and monitor the needs of the schools and youth organizations within each
Paragraph 3 Serve as a liaison between UNAVSA and NorCal UVSA, with regular reports to the
ICC and E-Board on the activities and actions of UNAVSA.
Paragraph 4 Support UNAVSA operations in the region.
Paragraph 5 This position can be concurrently occupied by a maximum of two (2) people.
Section 3. Board of Directors
Subsection A. The responsibilities of the Board of Directors are to:
Paragraph 1. Ensure that the organization’s projects, tasks, and actions reflect the overall
mission statement outlined in the NorCal UVSA Constitution
Paragraph 2. Development and maintenance of strategic plans for NorCal UVSA
Paragraph 3. Provide ongoing support and mentorship to the Executive Board and staff
Paragraph 4. Conducts official investigations for misconduct violations of the Constitution
Paragraph 5. Trains and conducts knowledge transfer for Executive Board
Paragraph 6. Facilitates conflict resolution between Executive Board
Paragraph 7. Engage and work with Alumni Relations Cabinet to maintain relationship with
Paragraph 8. Serve as members of the Elections Committee
Paragraph 9. Reviews and approves budgets for NorCal UVSA Major Events (Summit,
Olympics, Camp) alongside Treasurer
Paragraph 10. Has oversight of NorCal UVSA finances
Paragraph 11. Does not control day-to-day purchases
ARTICLE VI. Risk Management
Section 1. Zero Tolerance Policy
Subsection A. NorCal UVSA has a zero-tolerance policy for any inappropriate behavior in all
forms. Inappropriate behavior includes, but is not limited to:
– Alcohol abuse at any NorCal UVSA sanctioned event
– Being under the influence of illegal substances at any NorCal UVSA sanctioned
– Promoting or disturbing illegal substances at any NorCal UVSA sanctioned event
– Discrimination or discrimatory behavior
– Racist remarks or racist behavior
– Physical, verbal, or emotional abuse
– Sexual misconduct, sexual assualt, and/or allusions to the promotion of sexual
– Any activity that does not comply with the law
– Damaging behavior that puts other people or themselves at risk
Subsection B. Any former or current members of our community suspected of committing such
acts will be subjected to immediate investigation if necessary, removal and
prohibition from all NorCal UVSA hosted or sanctioned events. Any person(s) that
has or have been deemed by our affiliated organizations to have committed such
acts are not welcomed in our community.
Section 2. Confidentiality
Subsection A. Confidentiality is considered private, valuable, and/or easily replicated
information pertaining to NorCal UVSA’s operations, including all non-public
information concerning NorCal UVSA, our vendors, suppliers, staff, and volunteers.
The aforementioned information is strictly confidential and access must not be
granted to people who are not affiliated as NorCal UVSA’s staff. Common examples
of confidential information include, but not exclusive to:
– Any person’s private information including contact information (date of birth,
phone number, address, personal email address)
– Unpublished financial information
– Data entrusted to our organization by external partners
– A member’s application information (including the fact that someone applied for a
– Unpublished official NorCal UVSA announcements (including staff
announcements, policy changes, registration dates, etc.)
– Unpublished results of NorCal UVSA’s initiatives or operations
Subsection B. Any individuals or entities of NorCal UVSA found to violate another NorCal UVSA
entity or member’s confidentiality and/or privacy will be subject to review and/or
investigation by the NorCal UVSA Executive Board and Board of Directors.
Punishment for a violation of privacy can range from admonishment to
compliance with the law if deemed necessary.
Section 3. Title IX
Subsection A. No person in the NorCal UVSA community shall, on the basis of sex, be excluded
from participation in, be denied the benefits of, or be subjected to discrimination
under any education program or activity receiving Federal financial assistance.
Title IX includes, but not limited to:
Paragraph 1 Gender Discrimination as defined by Title IX as the following:
– Discrimination or harassment based upon one’s gender (sex)
– Unfair treatment, attitudes, or behaviors towards an individual based upon their
– Gender identity discrimination as covered by Title VII
– Sexism, sexist attitudes, and sex stereotyping
– Unproportionate athletic programs or activities offered to all genders in
relationship to the college’s enrollment
Paragraph 2 Sexual Assault, Harassment and Violence as defined by Title IX as the following:
– Unwanted sexual behavior, advances, or requests for favors
– Unwelcome verbal, visual, or physical sexual conduct
– Offensive, severe, and/or frequent remarks about a person’s sex
– Harassment of a sexual nature which interferes with an individual’s right to an
education and participation in a program or activity
– Sexual abuse or assault, battery, or coercion
– Unwanted sexual contact that stops short of rape or completed rape
– Use of force or manipulation of unwanted sexual activity
– Physical acts where a person is capable of giving consent or is against a person’s
Paragraph 3 Retaliation as defined by Title IX as the following:
– A strike back in response to another’s action or accusation
– A form of revenge or reaction because of a filed complaint against a person
– Refusal to promote, advance, or accurately support/qualify a person due to a
Paragraph 4 Hostile Environment as defined by Title IX as the following:
– A situation of discriminatory or sexual nature that has occurred and created an
– An intimidating or offensive environment that causes a person to be fearful
– A setting that denies, limits, or interferes with a person’s ability to participate in or
benefit from a program, activity, or job
Subsection B Due Process is a requirement that legal matters be resolved according to
established rules and principles, and that individuals be treated fairly. Due process
applies to both civil and criminal matters.
NorCal UVSA does not condone behavior which endangers its constituents or
breaks the law, Should an entity or member of NorCal UVSA as defined by this
constitution wish to file an incident report against another NorCal UVSA entity or
member, they may choose to do so per the procedures outlined in this article. This
shall include incidents that occur at NorCal UVSA sanctioned events. Every person
who has an incident report brought against them has the right to fair and impartial
due process. It is the responsibility of the Board of Directors to ensure this right is
The investigation procedure by the Board of Directors and Executive Board will be
1) If there is an incident report filed or if there is probable cause, NorCal UVSA
Executive Board and Board of Directors will determine if an investigation is
2) If necessary, an investigation committee will then be formed consisting of
NorCal UVSA Executive Board and/or Board of Directors; and they will lead the
investigation. During the investigation, all available evidence will be gathered.
3) The evidence will then be presented from the investigation committee to the
4) All parties involved are required to sign and comply with the nondisclosure
5) The Board of Directors will facilitate the verdict vote of which the Executive
Board will vote on.
6) The verdict will be determined by a majority vote by the Executive Board.
7) The verdict will be informed to all parties involved in the investigation.
ARTICLE VII. Removal of an Officer and Filling Vacancies
Section 1. Removal of an Officer
Subsection A. The ICC may remove a member of the ICC or E-Board upon a three-fourth (¾) vote.
The person to be removed must be given the opportunity to address the ICC before
it makes its decision.
Subsection B. A member of the ICC is considered removed if the affiliate it represents chooses to
remove them. The affiliate school shall determine its own process for removing its
representative from the ICC.
Section 2. Filling Vacancies
Subsection A. The President shall appoint a person to fill any vacancies on the E-Board. The
appointee must be confirmed by a three-fourth (¾) vote of the ICC.
Subsection B. In the event of a vacancy on the ICC that belongs to an affiliate organization, the
affiliate organization must fill the vacancy within thirty (30) days. Should the affiliate
organization not fill the vacancy within thirty (30) days, the ICC may place the
affiliate organization’s membership under review.
ARTICLE VIII. Quorum
Quorum shall be fifty (50) percent, plus one (1) member, of the voting body.
Quorum is required to conduct any voting within the ICC or the E-Board.
ARTICLE IX. Bylaws
The provisions of the Constitution shall be carried out in accordance with the
current Bylaws of NorCal UVSA. Amendments to the Bylaws require passage of a
simple majority vote within the ICC. This Constitution is considered a higher
authority than the Bylaws.
ARTICLE X. Elections
Regular elections shall be overseen by the Elections Committee, as outlined within
ARTICLE XI. Amending the Constitution
Section 1. Process
Subsection A. Proposed amendments to the Constitution must be reviewed and passed by a
three-fourth (¾) vote of the ICC. Those amendments to the Constitution must then
be reviewed and voted upon by the officers of each of the affiliate organizations.
The affiliate organization approves the proposed amendment if three-fourth (¾) of
its officers approve. Amendments are adopted if three-fourth (¾) of all affiliate
organizations approve. Approval of those proposed amendments by the affiliates
must be shown at a constitutional convention that is separate from an ICC
Section 2. Notice
All offices and their constituents shall be informed fourteen (14) days in advance of
meetings designated for the purpose of making amendments.
ARTICLE XII. Dissolution
Section 1. Process
Dissolution of NorCal UVSA must be by a unanimous vote of both the E-Board and
the ICC, where each member of the E-Board is counted as a vote.
Section 2. Successorship
The selection of the successor organization shall be approved by a three-fourth (¾)
majority vote of the ICC and be named in the E-Board’s minutes and its Articles of
Dissolution, but need not be named in the motion or petition for dissolution.
ARTICLE XIII. Ratification
Section 1. Member Organizations
The organizations that must consider ratification of this document are those
currently affiliated with NorCal UVSA at the time of its ratification on October 1,
– The Vietnamese Student Association at the University of California, Berkeley (Cal
– The Vietnamese Student Association at the University of California, Davis (VSA at
– The Vietnamese Student Association at San Francisco State University (SFSU VSA)
– The Vietnamese Student Association of San Jose State University (SJSU VSA)
– The Vietnamese Student Association at the University of California, Merced (UCM
– The Vietnamese Student Association at Stanford University (SVSA)
– The Vietnamese Student Association at the University of California, Santa Cruz
– The Vietnamese Student Association at the University of the Pacific (UOP VSA)
– The Vietnamese Student Association at De Anza College (De Anza VSA)
– The Vietnamese Student Association at Santa Clara University (SCU VSA)
Section 2. Process
Each organization must approve the document by at least seventy-five (75) percent
of their officers. This document shall be considered ratified once fifty (50) percent
plus one (1), member organizations approve it.
ARTICLE XIV. Signatories
The approval of the member organizations shall be represented by the signature of
their current respective ICC representatives of the time of signing.
– Alice Truong, University of the Pacific
– Trish Truong, San Francisco State University
– Kimberly Tran, Stanford University VSA
– Minh Hoang, University of California, Santa Cruz VSA
– Cindy Nguyen, University of California, Berkeley VSA
– Alicia Luong, University of California, Berkeley VSA
– Kathelyn Szeto, Santa Clara University VSA
– Jason Tran, San Jose State University VSA
– Joey Truong, University of California at Merced VSA
– Emily Tran, University of California at Merced VSA
– De Anza Community College VSA
– Carter Phan, University of California at Davis VSA
This approval was witnessed and verified by the active Board of UVSA 2020-2021.
– Jenny Nguyen, President
– Vice-President of Internal Affairs
– Vice-President of External Affairs
– Aline Kieu, Secretary
– UNAVSA Council of Regional Representative
– UNAVSA Council of Regional Representative
This Constitution is hereby ratified and shall be the governing document for the United Vietnamese Student Associations of Northern California.